Malinyi District Council Jobs 2026 — Office Executive Secretary (2 Posts)

Posted: May 2026 | Category: Government Jobs Tanzania | Deadline: 19 May 2026

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Are you a qualified secretarial professional looking for a government job opportunity in Tanzania? The Malinyi District Council under the Prime Minister’s Office — Regional Administration and Local Government is currently recruiting two Office Executive Secretaries to join their team.

This is a rare government employment opportunity in Malinyi, Morogoro Region, and applications are open to all eligible Tanzanian citizens who meet the requirements outlined below.

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About the Employer

Organisation: Halmashauri ya Wilaya ya Malinyi (Malinyi District Council)
Ministry: Prime Minister’s Office — Regional Administration and Local Government
Location: Malinyi, Morogoro Region, Tanzania
Reference Number: Kumb.Na.HA.331/388/01/04
Date of Advertisement: 04 May 2026

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Position Details

Detail	Information
Job Title	Office Executive Secretary (Mwandishi Mwendesha Ofisi)
Number of Posts	2 Positions
Salary Scale	TGS C
Employment Type	Permanent & Pensionable
Location	Malinyi District Council Offices
Application Deadline	19 May 2026

Key Responsibilities

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As an Office Executive Secretary at Malinyi District Council, the successful candidate will be expected to carry out the following duties:

• Typing letters, reports, and other official documents including both ordinary and confidential correspondence
• Receiving and attending to visitors, understanding their needs and directing them appropriately
• Maintaining accurate records of events, appointments, meeting schedules, and the supervisor’s travel itinerary
• Retrieving files and documents required for the execution of official duties
• Receiving, distributing, and routing files to the relevant departments, units, and offices
• Collecting, storing, and returning files and documents to their appropriate locations
• Preparing meeting agendas and making necessary arrangements for various official meetings
• Preparing lists of required office supplies and stationery
• Performing any other official duties as assigned by the supervisor

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Minimum Qualifications and Requirements

To be considered for this position, applicants must meet the following academic and professional requirements:

Education:

• Certificate of Secondary Education (Form Four) or Advanced Certificate of Secondary Education (Form Six)

Professional Qualifications:

• Diploma in Secretarial Studies (Stashahada ya Uhazili) OR
• NTA Level 6 Certificate in Secretarial Studies from a government-recognised institution

Typing Speed:

• Minimum typing speed of 100 words per minute in both Kiswahili and English

Computer Skills:

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Knowledge of Internet and Email usage
• Knowledge of Microsoft Publisher

All computer qualifications must be obtained from a recognised institution.

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General Application Requirements

All applicants must carefully note the following conditions before submitting their application:

1. Applicants must be Tanzanian citizens aged between 18 and 45 years
2. Persons with disabilities are encouraged to apply and should indicate their disability status during the application process
3. A detailed and complete Curriculum Vitae (CV) must be attached, including a valid postal address, working phone number, and email address, along with the names of three trustworthy referees
4. All academic certificates must be certified and verified by a recognised lawyer or legal officer
5. Form Four and Form Six result slips, testimonials, provisional results, and statement of results will NOT be accepted
6. Applicants who studied abroad must ensure their certificates are verified by the relevant authorities — TCU, NECTA, or NACTE
7. Retired public servants are not eligible to apply unless they hold written permission from the Chief Secretary
8. Current public servants who are already employed in entry-level positions should not apply for this vacancy
9. Submission of false or forged information will result in legal action

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How to Apply

All applications must be submitted electronically through the official Tanzania Government Recruitment Portal. Physical or manual applications will not be considered.

Step-by-Step Application Process:

Step 1: Visit the official Ajira Recruitment Portal at: 👉 https://portal.ajira.go.tz

Step 2: Create an account or log in if you already have one

Step 3: Search for the Malinyi District Council vacancy using reference number HA.331/388/01/04

Step 4: Fill in your personal details, education, and work experience accurately

Step 5: Upload all required certified documents including your CV, academic certificates, and computer certificates

Step 6: Submit your application before the deadline

⚠️ Important: Applications submitted outside the Ajira Portal will not be considered under any circumstances. Ensure all your documents are ready before starting your application.

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Application Deadline

🗓️ All applications must be submitted on or before: 19 May 2026

Do not wait until the last day. Technical issues on the portal can delay your submission. Apply as early as possible.

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Contact Information

For official inquiries, contact the employer directly:

• Organisation: Malinyi District Council
• Postal Address: S.L.P 18, Malinyi
• Phone/Fax: +255 733 788 985
• Email: ded@malinyidc.go.tz
• Official Website: www.malinyidc.go.tz

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Tips to Strengthen Your Application

Before you submit, make sure you have done the following:

✅ Typed your CV professionally and proofread it carefully
✅ Certified all academic certificates with a recognised lawyer
✅ Confirmed your typing speed meets the 100 words per minute requirement
✅ Listed three reliable referees with their correct contact details
✅ Attached your computer proficiency certificate
✅ Double-checked that all documents are clear and legible

💡 Pro Tip: Need help writing a professional CV for this position? Our CV writing service is available for only Tsh 5,000. Contact us via WhatsApp for fast delivery before the deadline.

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Important Disclaimer

This job advertisement has been sourced from the official public notice issued by Halmashauri ya Wilaya ya Malinyi dated 04 May 2026. Sasaapply.com is an independent platform that shares publicly advertised opportunities to help Tanzanian job seekers access information easily. We are not the employer and do not charge any fees for job applications. Always apply through official channels only.

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